Configuring the appearance of revision marks
We've already seen that a revision marking function is available for published output. These settings are on the document type profile and may also be placed on the content type to provide authors with per-document control.
One problem you may run into is that specific authors or groups have modified the appearance (colors, strike-through and underlining) of revision text. The unexpected colors are likely to cause confusion for end-users who are used to seeing Word's standard revision marking colors. To eliminate this problem, Hyper.Net allows you to modify the revision mark settings on the transformation server in Word itself. When revision marks are enabled for display in any rendition created by Hyper.Net, the formatting of the revision marks will match the settings that have been configured in Word on the server. Any revision marks in any Word or Word-compatible documents sent to Hyper.Net will thus be modified at transformation time to match these settings, allowing you to enforce consistency in appearance within the end-user community.
To modify the revision mark settings on the transformation server, follow these steps:
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Step
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1
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Start Word 2007 on the Hyper.Net Transformation Server.
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2
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Click on the Review tab, then on the Track Changes menu button and then on Change Tracking Options... in the popup menu:
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The following screen will appear:
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4
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Modify the settings as required. In the Markup section, it is important to select specific colors for insertions and deletions as shown in the above image. While the default By author setting may be helpful in a small group because it helps separate comments coming from multiple authors working collaboratively, it is confusing in a publishing environment because the end-user has no understanding of the meaning of the colors—and is in fact likely to be confused by them. For example, if the end-user should be made aware of what has changed in a procedure document from the last version, insertions should be marked with one consistent formatting and deletions with another. The generally accepted approach to doing this is blue/underlined for insertions and red/strike-through for deletions. Your application may require something different, which you can configure here.
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Tip
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The above settings will be applied in the same way as if they had been applied manually. Thus revision marks in a PDF or Flat HTML rendition created by Hyper.Net will look the same as the same renditions created manually. Note, however, that the settings in Word's Markup section control the appearance of revision marks in all rendition formats, and—if so configured—will override anything that was defined in the source document.
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Tip
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When working with a Rich Hypertext rendition, the revision mark formatting configured on the transformation server will be stored with the published content just like any other author-created formatting in the source document. This means that the formatting is tagged in the resulting HTML markup and the style information for it is stored in HNTransformedStyle.
Just like any other formatting, you can override the revision mark formatting originating from Word using cascading style sheets. In the HTML, deletions are marked with the DEL tag and insertions with INS. You need only apply the formatting globally in portalStyle.css or in your own style sheet as described in Overriding authoring styles with cascading style sheets (CSS).
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